Corporate Contracted Fuel Management System
A digital platform that unifies distribution companies, logistics firms and stations — enabling controlled, traceable and reportable fuel supply.
System Actors
Distribution Company
The main user of the system. AdBlue producers or major fuel brands.
- Adds partner companies & stations
- Defines and manages balances
- Generates periodic reports
- Handles reconciliation
Partner Company
Logistics firms with a special agreement, able to refuel at partner stations.
- Registers vehicles and fleets
- Distributes balance per vehicle/fleet
- Monitors refuelling in real time
- Fuels at partner stations
Station
Physical points tied to the distributor. Fully integrated with the automation system.
- Fuels partner-company vehicles
- Refuels logged automatically
- Accesses station-level reports
- Pump preset set automatically
Vehicle & Fleet
Registered vehicles identified via RFID card or vehicle recognition system.
- Entry via RFID or vehicle recognition
- Can be grouped under fleets
- Per-vehicle refuel history
- No refuel when balance is zero
Fimtek in the Field
Device View at Refuel
The moment the driver reads the RFID card or the vehicle recognition system activates, the Fimtek field device instantly displays vehicle info. The pump preset is set automatically — no manual intervention required.
How It Works
Step-by-Step Flow
Company & User Setup
The distributor creates credentials for the partner logistics firm and marks stations as partner stations.
Vehicle & Fleet Registration
The logistics firm logs in, registers its vehicles, groups them into fleets, and distributes the balance per vehicle/fleet.
Balance Loading
The distributor assigns TL or litre balance.
Field Refuelling
The vehicle arrives at a station. Identity is verified via RFID or vehicle recognition. The system sets the pump preset based on available balance and refuelling starts.
Auto-Log & Balance Deduction
On completion, the transaction is instantly recorded and the balance is updated. When balance hits zero, the pump stops.
Reporting & Reconciliation
At period end all parties access detailed reports. Excel export enables cross-system reconciliation.
Balance Management
Full Control in Your Hands
The distributor manages each partner's balance in TL or litres. Historical transactions, top-ups and refuels are all visible on a single screen.
Reporting
Periodic Reconciliation Reports
The distributor selects a period or date range to access four report types — all exportable to Excel.
Summary
Why This System?
Central Control
The distributor manages all sales and balance processes from a single panel.
Transparent Reporting
All parties access detailed reports anytime, preventing reconciliation disputes.
Real-Time Transactions
Every refuel is recorded within milliseconds; balances and reports update in real time.
Secure Authentication
RFID cards or vehicle recognition prevent unauthorised refuelling.
Flexible Balance
TL or litre-based balance with optional negative-balance post-pay mode.
Easy Integration
Excel export integrates seamlessly with existing ERP and accounting systems.
Want to Use This System in Your Company?
The Fimtek expert team offers custom demos for distributors and logistics firms. Set up your corporate fuel management system today.